Construction Administration Coordinator

About Us

Since our inception, EEA Consulting Engineers has been committed to fostering an inclusive and sustainable workplace that focuses on the growth and success of our employees, a dedication that was further solidified when we transitioned to an Employee-Owned model nearly two decades ago. At EEA, we believe in empowering our Employee-Owners to thrive both professionally and personally, while nurturing strong connections with one another and our valued clients. Our unwavering support for our Employee-Owners has earned us recognition as a Top Workplace for over a decade. Our team consists of talented professionals including engineers, designers, and administrative professionals, spread across our three office locations. Join us and become a part of our thriving community of Employee-Owners!

We are seeking a highly organized, detail-oriented, and proactive Construction Administration (CA) Coordinator to join our dynamic team. This role is crucial in supporting our engineering and project management staff during the construction phase of MEP projects. The CA Coordinator will manage the flow of project documentation, facilitate communication between internal teams and external partners (contractors, architects, clients), and ensure administrative processes run smoothly and efficiently. This position requires excellent communication skills, proficiency in document management, and a foundational understanding of the construction process, ideally within the AEC (Architecture, Engineering, Construction) industry. This role is located in Austin, Texas and has a flexible hybrid work schedule.

Responsibilities

Document Management

• Receive, log, distribute, track, and file construction phase documentation including Requests for Information (RFIs), Submittals (shop drawings, product data, samples), Change Orders, Payment Applications, Meeting Minutes, Punch Lists, and Closeout Documents.  Autodesk Construction Cloud will be utilized for internal tracking
• Maintain accurate and up-to-date logs for RFIs and Submittals using designated software (e.g., Procore, Newforma, Bluebeam Revu, Autodesk Construction Cloud, internal systems)
• Ensure timely review and response workflows for submitted documents according to project requirements
• Assist in compiling and organizing final project record documents (As-Builts, O&M Manuals, Warranties).

Communication & Coordination

• Act as a key administrative point of contact for construction-related inquiries
• Facilitate communication between project managers, engineers, designers, contractors, subcontractors, and clients regarding CA documentation
• Assist in scheduling and coordinating construction progress meetings and site observations, preparing agendas, and distributing minutes
• Maintain organized project files and contact lists

Process and Support

• Support Project Managers and Engineers by preparing standard correspondence, reports, and transmittals related to construction administration
• Monitor document deadlines and proactively follow up on outstanding items
• Assist in tracking project progress against schedules concerning CA tasks
• Identify opportunities to improve CA processes and workflows
• Provide general administrative support to the CA team as needed

Required Qualifications

• High School Diploma or GED equivalent
• Proven ability to manage multiple tasks and deadlines effectively in a fast-paced environment
• Exceptional organizational skills and meticulous attention to detail
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, SharePoint/Teams)
• Experience using document management or construction project management software (e.g., Procore, Newforma, Autodesk Construction Cloud, Bluebeam Revu, etc.)
• Basic understanding of construction terminology and project phases

Preferred Qualifications

• Associate's or Bachelor's degree in Construction Management, Business Administration, Engineering Technology, or a related field
• Minimum 3 years of experience in an administrative or coordination role within the Architecture, Engineering, or Construction (AEC) industry
• Direct experience supporting MEP engineering projects during construction administration
• Specific experience with Autodesk Construction Cloud
• Familiarity with reading and interpreting construction drawings and specifications
• Experience processing RFIs, Submittals, and Change Orders.

What We Offer

• Annual merit increases based on work performance
• Annual profit-sharing bonus, contingent on company performance
• Low-cost medical, dental, and vision insurance plans. Medical coverage for individual employees is paid in full by EEA
• ESOP (Employee Stock Ownership Plan) retirement account. EEA on average contributes 10% of an employee's salary into the ESOP Trust each year, at no cost to the employee!
• 401k with company match, available the first day of the next month following start date
• $50,000 in Life Insurance at no cost to the employee
• Short-Term and Long-Term Disability Coverage at no cost to the employee
• Flexible working hours and hybrid schedule
• Fun company events, outings, and happy hours
• 'Dress for Your Day' dress code

Company Brief
EEA Consulting Engineers is a premier Employee-Owned firm, providing comprehensive mechanical, electrical, and plumbing (MEP) consulting engineering services to diverse facilities across all market sectors. Established in 1977 in Austin, Texas as an energy conservation engineering consultant, EEA has since evolved into a leading MEP design firm offering a wide range of services including building commissioning, process utility engineering, utility master planning, and acoustics, noise, and vibration engineering. EEA has successfully completed projects nationally and internationally in both prime and sub-consultant roles and is licensed in all 50 states and the District of Columbia.

As a Top Workplace and MEP Giant, we prioritize our employees' satisfaction by fostering a collaborative, adaptable, and enjoyable work environment, guided by our core values of Flexibility, Integrity, Excellence, Sustainability, Transparency, and Accountability.

EEA Consulting Engineers is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, gender, gender identity, sexual orientation, protected veteran status, disability, genetics, age, or any other legally protected status.