Contract Administrator – HVAC/Mechanical

About the Role

We’re looking for a Contract Administrator to join our HVAC/mechanical contracting team in Marietta. This role is central to keeping our service and project contracts accurate, organized, and up to date. You’ll handle renewals, billing summaries, cancellations, and compliance reporting that support our operations and service teams.

If you’re detail-oriented, enjoy working with data and systems, and like to see the results of your organization in real time, this could be a great fit.

Responsibilities

• Enter and maintain contract data in company systems
  

• Process renewals, amendments, and cancellations
  

• Generate and distribute monthly billing and compliance reports
  

• Handle service billing and work order management
  

• Track and report on contract status (active, renewed, canceled)
  

• Issue rate increase and renewal notices
  

• Support operations and project teams with administrative reporting
  

Requirements

• 2–3 years of experience in contract or project administration (mechanical contracting experience preferred)
  

• Strong attention to detail and accuracy
  

• Proficiency with Microsoft Word, Excel, and data systems
  

• Excellent organization and communication skills
  

• Bachelor’s degree preferred
  

Benefits

• Health, dental, and vision insurance
  

• 401(k) with company match
  

• Paid time off and holidays
  

• Short-term disability
  

• Growth path into operations or business management